GroupWise Tutorials > GroupWise Email Tutorials

Creating Rules in GroupWise

Rules allow you to automate some functions in GroupWise. While you can do any number of things with a rule in GroupWise this tutorial will cover the following two types or rules:

• First.Last Rule
• Out of office
• Automatically move email to a folder

To create an out of office rule in GroupWise:

1. Click on Tools > Rules.
   
2. In the Rules window that opens, click on the New button.
   
3. In the field marked Rule Name, enter the name for your rule. When naming your rule it's best to use a name that is descriptive so when you look at it later you can easily discern its function.

4. Make sure that under When event is, New Item and Received are selected.

5. Under Item Types select Mail.
   
6. Click on the define conditions button. In the drop-down menu that is open, select Delivered.
   
7. Click the pop-up menu just to the right of the drop-down menu and select On or After Date . Replace the date that is shown with the date you are leaving (the default date shown will be today's date).
   
8. Click the last pop-up menu, and select And. This will make another row appear below the one you just completed.

9. In the drop-down menu of the new row, select Delivered.
   
10. In the next pop-up menu, select On or Before Date. Replace the date that is shown with the date you are returning.
    
11. Click the last pop-up menu of the second row and select And to start another row.
    
12. In the drop-down menu of the new row, select To. Leave the next pop-up menu set to Contains (the default setting). Type your full email address in the next box.
    
    This step ensures that only email sent directly to you (unlike email sent to you by list servers) will be affected by the rule.
    
13. Click the last pop-up menu of the third row and select And to start one last row.
    
14. In the drop-down menu of the new row, select From. Set the next pop-up menu set to Does not Contain. Type your full email address in the next box.
    
    This ensures that you won't get caught in a loop of messages to yourself.
    
15. Leave the last pop-up menu set to End.
    
16. In the Then Actions Are area, click Add Action. Select Reply.
    
17. Type your Out of Office message, then click OK.
    
18. Click Save, and then Close.
    
    Your rule is active once you save it. With this rule you set the dates it will be run so you can leave it active. If you wish to turn off this rule manually remove the checkbox from next to the RUle in the Rule Window or select the rule and click the Disable button.

NOTE: You can change the dates any time to re-use this rule.

To a rule to automatically move email to a folder in GroupWise:

1. Create the folder where you want to store the email messages (if it is not already created). Instructions on how to create of folder in GroupWise can be found here.
   
2. Click on Tools > Rules.
   
3. In the Rules window that opens, click on the New button.
   
4. In the field marked Rule Name, enter the name for your rule. When naming your rule it's best to use a name that is descriptive so when you look at it later you can easily discern its function.

5. Make sure that under When event is, New Item and Received are selected.

6. Under Item Types select Mail.
   
7. Click on the define conditions button