Funded by several rounds of the Student-Faculty Collaborative Research Grant through the Office of Dean of Faculty at Rollins, the Olin Digital Library Project was first launched in the summer of 2003. Under the direction of Associate Professor Wenxian Zhang, Head ofArchives and Special Collections, two undergraduate students, Ryan Hudnall ('04) and Corey Schreck ('05) participated in the first stage of the project in 2003, and contributed to the development of the digital collections of Hamilton Holt, Face of Rollins, and Rollins Architecture and Landscape; in 2004, Corey Schreck and Scott Hansen ('05) documented the Student Lives at Rollins; in 2007, Rachel Todd ('09) and Abigail Thomas ('09) worked together to create two additional collections: Winter Park and Central Florida Community, and Treasures at Rollins Archives. In addition, archival student assistant Hilary Serra ('08) also made contributions to the digital archive project.

The project team wishes to express great appreciation to Dr. Thomas Moore, Coordinator of the Summer Student-Faculty Research Project, and the Office of the Dean of Faculty for their strong financial supports; to Library Directors Jonathan Miller and Donna Cohen for their administrative supports; to Professor Edna McClellan for her guidance in defining and reviewing OCLC metadata; to Ms. Miriam Moore of Information Technology for her technical support; and to Professor William Svitavsky for his assistance in the design and maintenance of the database web page.

The following paragraphs define the goals, procedures and workflow of the project

The Project Goals

In support of the department’s mission of acquiring, preserving and providing access to collections of special value to Rollins College and the greater Florida community, the goals of the Olin Digital Library Project are:

• to increase community awareness of unique historical materials held at Olin;
• to broaden users’ access to selected collections;
• to promote the use of primary sources and provide a stimulating, innovative environment for historical research;
• to provide an alternative format of storage and preserve the most valuable and frequently used collections.

The likely users of the project will be students, faculty, scholars, and the general public who are interested in the history of the college and nearby community.

The selection will be based primarily on subject category, regional geography, historical period and type of materials. Possible themes include: history of Rollins and Winter Park, college architecture and landscape, famous alumni, treasures at Olin, etc.

• Network-based display of digitized collections with browsing, keyword, and field search capabilities using OCLC ContentDM
• Uncompressed electronic master back-up files in TIFF format on CD.
• Special web page dedicated to Hamilton Holt and the history of the college
• Online bibliography of Holt’s writings & speeches on internationalism and liberal art education

• Organize the project team with assigned responsibilities
• Search, survey and evaluate the value of the collection; assess the physical condition of the materials and the suitability for digitization
• Document preparation, fill the metadata form, copyright clearance if necessary
• Image capture and conversion: scanning source materials to create digital masters (TIFF on CD) and derivatives for screen or print (JPEG & TXT) using Adobe Photoshop & OmniPage
• Resource description: cataloging metadata into OCLC ContentDM, organize information using systematic schemes and predetermined criteria
• Image loading, storage, navigation and retrieval

• Scan images at 300 dpi using UMAX flat-bed scanner, save in TIFF files according to file naming procedures; run OCR (Optical Character Recognition) for textual documents; when an entire volume (650 MB) is reached, burn into a CD
• Create JPEG files using Adobe Photoshop, modify images if needed (rotating, cropping, etc.), save in a different folder under H (Archival Web)
• Create TXT files for textual documents using OmniPage and save in under H (Archival Text)
• Import image files into ContentDM
• Enter image descriptions, complete the required Dublin Core metadata elements
• Verify and upload images

 

 

The materials contained on this web site are provided here by the Rollins College Archives solely for personal study, research, and teaching. Copyrights on the majority of those images are either held by Rollins College or the donors and/or their representatives. However sometimes the nature of the special collection materials means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. Under those circumstances the Rollins College Archives claims only physical ownership of the materials. In making the digital archives available, the Rollins College Archives does not thereby grant permission to reproduce or redistribute, in part or in full. The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials.

For the purposes of private study, research or teaching, (fair use) printing or downloading the images is granted providing that copies are cited with the following acknowledgement:

Department of Archives and Special Collections, Rollins College

Examples of activities that require permission to reproduce, alter or transmit, include, but are not limited to, paper or electronic publishing, video production, exhibits, presentations, interior décor, advertising, or similar commercial activities. The researcher is responsible for communicating with the copyright owner(s) for any use beyond those allowed under fair use. Requests to publish or redistribute must be obtained in writing from the owner(s) of the copyright and the Department of Archives and Special Collections, Rollins College, Winter Park, FL 32789.

Disclaimer

The text, images, and content on the website are provided “as is” without a warranty of any kind, either expressed or implied, including but not limited to the implied warranties of merchantability, fitness for a particular use, and/or non-infringement. The Rollins College Archives assumes no responsibility, and shall not be liable for any damage to or viruses that may infect users’ computer equipment or other property on account of use of the site, or downloading of any text, images, or content from the website.
 
While the Rollins College Archives endeavors to ensure that this website is accurate and up to date, it accepts no responsibility for errors or omissions and recommends that users exercise their own judgment and care with respect to its use. The material on this site may include views or recommendations of third parties, which do not necessarily reflect the views of the Rollins College, or indicate their commitment to a course of action.

Questions about copyright and re-use of any image in the digital archives should be directed to Wenxian Zhang, Head of Archives and Special Collections, Rollins College, Winter Park, FL 32789.